Cost Worksheet
Seeded from the family's Budget v10 workbook and 2021/2023 actuals · planning basis 25 attendees.
Budgeted expenses
$5,458
12 lines
Projected income
$3,600
5 lines
Funding gap
−$1,858
close via D2 pricing, ads, raffle
Per person · 25 attendees
$218.32
to break even on expenses
| Line | Budgeted | Actual | Variance |
|---|---|---|---|
Daytime events payment (Saturday family activity)Activities | $750 | — | — |
Awards / Trophies / Gifts / PrizesAwards & Gifts | $240 | — | — |
Banquet DecorationsBanquet | $200 | — | — |
| Catering2 lines · $1,708 | |||
Food Banquet cater payment (Saturday luncheon/banquet) | $1,258 | — | — |
Hospitality meals (Friday) or Restaurant | $450 | — | — |
Raffle Gift depositFundraiser | $300 | — | — |
Post-reunion expenses (thank-yous, surveys, wrap-up)Miscellaneous | $150 | — | — |
| Printing2 lines · $460 | |||
Family Reunion Book printing cost (souvenir book) | $360 | — | — |
Venue or Banquet program printing cost | $100 | — | — |
Shirt depositsT-Shirts | $450 | — | — |
| Venue2 lines · $1,200 | |||
Hotel venue deposits | $400 | — | — |
Banquet location payment (venue rental) | $800 | — | — |
| Total | $5,458 | — | — |
Per-Person Cost Scenarios
20 attendees
$272.90
per person to break even on $5,458
25 attendeesplanning basis
$218.32
per person to break even on $5,458
30 attendees
$181.93
per person to break even on $5,458
Income
| Line | Budgeted | Actual | Variance |
|---|---|---|---|
| Fundraiser2 lines · $950 | |||
Raffle | $250 | — | — |
Reunion Book Advertisement sales | $700 | — | — |
| Future Fund2 lines · $400 | |||
Family Reunion Future Fund | $0 | — | — |
Family Reunion Future Fund | $400 | — | — |
Reunion Registration FeesRegistration | $2,250 | — | — |
| Total | $3,600 | — | — |